Jonalynn’s part
of the ministry in reaching people in remote areas around the world is working in
the Finance Office. The Finance Office efficiently processes over 20,000
donations each month. She works in the ‘receiving’ area of the office by
inputting donations made by check & credit card, forwarding mail to overseas
missionaries, processing bookstore sales & processing tax refunds for
missionaries.
Jay’s part of
the ministry in reaching people in remote areas around the world is working in
the accounting & business administration area. Below are areas that he has
had primary responsibility over. Recently he was able to give others the
primary responsibility of some of these duties. This gave him more time to work
on projects from the ‘audit’ or for the Treasurer & Director of Operations.
Account
Reconciliations
· There are several ‘holding’ accounts that must be reconciled on a monthly basis.
Annual Audit
·
Help the
Treasurer with needed preparation of reports and data for the independent
auditors
Bank Account
Monthly Reconciliation
·
Basically
balancing the Mission’s checkbook
Budget for
NTM-USA
·
Communicating
& coordinating with the different departments & locations in the states
to formulate the annual budget for the mission.
Budget
Reporting (Monthly)
·
Oversight &
sending the monthly budget reports to the 45 departments & locations based
in the U.S.
Budget &
Financial reporting to the NTM Executive Board (Quarterly)
·
Try to give the
board an overall snap shot of the financial health of the mission.
Check, ACH
& Wire Approvals
Committees
(member of)
· Budget Committee
·
Investment
Committee
·
Scholarship
Committee
·
Support
Level/Compensation Committee
·
Treasurers
Advisory Committee (Mission Finance Committee)
Fixed Asset
Adjustments & Reconciliations
·
Keeping track of
the high value property in the different locations in the states.
Merchant
Credit Card Statement monitoring
·
Monitoring the
credit card statements for charges the mission pays for processing our credit
card donations.
Payroll
Corrections
·
When a mistake
takes place in a member or employees payroll, making the necessary corrections
to; the IRS 941 report, to the payroll transactions in the General Ledger, and
to the payroll history amounts in the payroll system.
Payroll
Reconciliations
·
This is a monthly
process to make sure that the payroll amounts reported to the IRS balance with
the payroll amounts entered into the General Ledger also balance with the
payroll history amounts recorded in our payroll system. If it doesn’t balance,
there may be a need for a payroll correction.
Payroll
Reporting
·
Completing &
sending the 941 payroll report to the IRS
Projects
from the Audit
·
Help with issues
that need to be addressed from the annual audit.
Project - Grant
Process Implementation
·
This is one of
the major ‘projects’ from our audit. In September, NTM is implementing a new
“Grant Process” which I am responsible to oversee. The different aspects of the
process are requirements by the U.S. Government, but the main idea of it is for
NTM to exhibit control over the funds that are sent overseas (to fund those
ministries). It requires getting background information about the organizations
& its leaders, as well as any individuals that are receiving (or being
‘granted’) this funding. It also requires that NTM verifies that no individual
or no one associated with all the other NTM organizations have ties to
terrorism. It also requires reporting that the funds were used in the manner
that they should have been. On top of that, there are numerous things that are
changing in the way that NTM processes the funds, but will affect these other
organizations & individuals.
Projects
from the Director of Operations
·
Help the Director
of Operations with administrative issues that come up from time to time.
Projects
from the Treasurer
·
Help the
Treasurer with financial issues that come up from time to time.
Recommended Support/Compensation
Administration
·
Communicating
& coordinating with the different fields around the world to formulating
the different compensation levels for missionaries working in different
countries.
Security
System administration
·
Being the mission
contact to the security firm that maintains the hardware & software for the
system, as well as keeping up on the need to add or delete badges & FOBs.
